Stop reconciling
receipts
by hand.
Drop a receipt image or PDF. AI reads every line item, assigns it to the right production account, and flags total mismatches before they become your problem. Local app. No cloud. No subscription.
Wrap week is everyone's
least favorite week.
Every shoot ends the same way. A stack of receipts from six departments, three petty cash envelopes half-stuffed under a van seat, and someone — usually you — responsible for making the numbers add up before production accounting starts sending emails.
You're entering line items by hand. You're guessing which account the lumber goes to. You're finding the $0.03 discrepancy at 11pm because the total doesn't match and you can't figure out why.
PettyLedger handles the data entry. You make the decisions.
Four steps.
Under two minutes.
| # | What you do | What PettyLedger does | Format |
|---|---|---|---|
| 01 |
Drop the receipt
Drag any receipt image or PDF onto the app. Phone photo, scan, or emailed PDF — all work.
|
Receives the file and sends it to Claude AI for parsing. Nothing is stored externally. |
JPG · PNG · PDF |
| 02 |
Review the parse
Every line item comes back with a description, amount, and suggested production account. Takes 3–8 seconds.
|
Reads vendor, date, every line item with individual amounts, and the receipt total. Flags if they don't add up. |
AI · Claude |
| 03 |
Confirm or adjust accounts
Check the suggested department accounts, fix anything the AI got wrong, add episode or shoot day tags.
|
Learns your corrections. Next similar receipt gets the right account automatically. |
Your call |
| 04 |
Post & export
Post to the ledger. Export your cost tracker CSV or Excel file whenever you need it.
|
Writes to your local SQLite database. Generates formatted exports ready for production accounting. |
CSV · Excel |
If you're touching
petty cash, this is for you.
Production Coordinators
Wrap-out reconciliation is your problem. PettyLedger makes the data entry part fast so you can focus on the actual wrap.
Art Department Coordinators
Props runs, set dressing, hardware store receipts. All in one envelope and all needing accounts. PettyLedger sorts them out.
Indie Producers
Wearing every hat on a small budget. PettyLedger handles the receipt pile so you have clean cost data without a dedicated coordinator.
Line Producers
Keeping actuals tight against your budget. Clean line-item data from every receipt, formatted for your cost report.
Location Managers
Fuel, permits, supplies from three different states. PettyLedger codes them correctly and keeps your location budget honest.
Anyone Holding the Envelope
Sometimes petty cash just ends up with whoever is closest. PettyLedger makes reconciliation painless regardless of your title.
One price.
Own it forever.
Why $49?
Production coordinators and art dept coordinators spend real time on wrap-out paperwork — often hours per shoot. If PettyLedger saves you two hours over a project, it's paid for itself by the first use.
There's no subscription because there's nothing to subscribe to. The app runs on your Mac. Your data stays in your database. When you buy it, you own it — including all future updates.
The AI costs are yours to control via your own Anthropic API key. A full wrap week of receipts typically costs under $2. You're not funding a server farm.
Python 3 required (free · 5 min setup)
Questions: [email protected]
Stuff coordinators
actually ask.
What's the Anthropic API key and where do I get it?
Does my receipt data go anywhere?
What Mac do I need?
INSTALL.md if you've never done it.How do I actually run it?
PettyLedger.command. Your browser opens. That's the whole process — no installer, no admin password, no configuration screen.